Who We Are
Ultra Tech Consulting is a specialist technology firm, building both custom software, and delivering off the shelf integrations exclusively for professional coaching businesses. We build the specific tools your practice needs to attract, onboard, and serve clients at scale, including bespoke assessment platforms, automated PDF report flows, client portals with role-based access, and email automation that connects to the platforms you already use.
Our clients are ICF-credentialed ACC, PCC, and MCC coaches running practices across the UK, USA, Australia, Canada, UAE, Saudi Arabia, and Oman. We understand the ICF competency framework, the confidentiality requirements of one-to-one coaching, and the complexity of managing a multi-coach organization with different access tiers and reporting needs.
Every project starts with a free discovery call. We scope clearly, deliver in stages so you see value early, and stay on as your technical partner for maintenance and iteration.
Book a free discovery callServices
We specialize in bespoke technology built specifically for coaching businesses - tools that slot into your existing processes rather than forcing you to change how you work.
Discuss your projectDeliver actionable insights about your leads and existing clients.
- Increase engagement.
- Boost conversions.
- Make existing clients stickier.
Funnel assessment results into automated PDF report generation workflows that deliver client value in seconds.
Couple with analytics to provide clients with a snapshot of their standing against a broader aggregated data analytics.
- Manage coaches and clients.
- Support super-user admins.
- Deliver and serve coaching content and resources.
- Interrogate data through integrated analytics dashboards.
- Track progress and engagement.
- Track client progress.
- Identify opportunities for improvement.
- Provide group-level insights for corporate clients or specific workshops.
- Segment and slice data by any metrics.
Anonymised data analytics to benchmark your clients against a broader aggregated data set, providing insights into their performance relative to others without revealing any personal information.
- Upload and share coach-specific reports.
- Organize content by client or group.
- Track document access and engagement.
Using industry-standard data encryption and role-based access control, we ensure that your sensitive information is protected at all times.
Integrations
We connect your custom tools to the platforms you already use. No ripping out existing software - we build the integration layer around your current stack. And if you need a connection that doesn't exist yet, we build that too.
If your platform has an API, we can connect to it. We've built custom integrations with internal CRMs, proprietary LMS platforms, and bespoke data systems. If it exposes data, we can work with it.
Tell us what you needHow It Works
Consultation
We start with a deep-dive consultation to understand your business, goals, and technical requirements.
Proposal
Receive a clear, actionable proposal outlining solutions, timelines, and pricing tailored to your needs.
First Delivery
We break down large requirements into deliverable chunks, ensuring you benefit from value as early as possible.
Revisions
We iterate and refine until you are fully satisfied with the end product.
Integrations
Seamlessly integrate new solutions with your existing systems and workflows.
Maintenance & Support
Ongoing support and maintenance to keep your systems running smoothly and securely.
Why Ultra Tech Consulting?
We work exclusively with coaching businesses. We know the ICF framework, the ethics requirements, and what coaches actually need - not what generic SaaS offers.
No off-the-shelf limitations. Every assessment, portal, and automation flow is built to your exact spec - your branding, your logic, your workflow.
We break projects into stages and ship working software fast. You see results in weeks, not after a six-month build.
We build for coaches operating across the UK, EU, USA, Middle East, and Asia-Pacific - with GDPR, data residency, and multi-jurisdiction data handling built in from the start.
We don't hand over code and disappear. Ongoing maintenance, support, and iteration are part of every engagement - your tech grows as your practice grows.
We connect your custom tools to the platforms you already use: ActiveCampaign, EmailOctopus, Klaviyo, Beehiiv, and more - no rip-and-replace required.
Case Studies
A sample of what we've built for leadership and executive coaches.
5-Pillar Coaching Assessment with Cohort Analytics for a GCC Leadership Programme
A regional leadership coaching programme needed a rigorous, scalable assessment infrastructure to replace a manual, spreadsheet-driven process. We built a fully custom platform around their proprietary 5-pillar scoring framework - from participant-facing assessment through to admin backend and cohort benchmarking.
- ✓Custom multi-step assessment with 5-pillar scoring logic
- ✓Automated bespoke PDF reports triggered on completion
- ✓Personalised result emails with score breakdowns
- ✓Secure admin backend for lead and response data
- ✓Analytics portal for cohort benchmarking across intakes
- ✓Role-based access for programme administrators
"The platform transformed how we run our programme. What used to take days of manual processing now happens automatically - and the cohort benchmarking data has genuinely changed how we coach."
Programme Director, GCC Leadership Coaching Organisation
Custom Lead Scoring Assessment with Dynamic Email Sequencing for an ICF Board Member
An internationally recognised ICF board member wanted to turn her bespoke coaching framework into a lead qualification engine - capturing contacts, scoring them against her methodology, and routing them into personalised email journeys without any manual intervention.
- ✓Custom assessment built around her proprietary framework
- ✓Lead scoring logic to categorise prospects by coaching readiness
- ✓Automated branded PDF report generated per result segment
- ✓Email capture with immediate personalised follow-up
- ✓Dynamic tagging in her email platform by score and segment
- ✓Automated sequences that speak directly to each lead's result
The outcome: Prospects now arrive at discovery calls already having been through her framework - pre-qualified, educated on her methodology, and far warmer than cold outreach ever produced. The entire process runs without her involvement until a call is booked.
How We Price
Every project is scoped and quoted individually - no two practices are the same. Projects start from as low as $439. Book a free discovery call and we'll give you a clear, fixed quote before anything begins.
The tiers below indicate scope and complexity, not fixed price bands.
- ✓ One core tool (assessment, PDF flow, or email sequence)
- ✓ Branded to your practice
- ✓ Typical delivery: 2–4 weeks
- ✓ 30 days post-launch support
- ✓ Assessment + PDF reports + email automation
- ✓ Platform integrations (ActiveCampaign, Klaviyo, etc.)
- ✓ Typical delivery: 4–8 weeks
- ✓ 90 days post-launch support
- ✓ Secure coaching portal with role-based access
- ✓ Analytics dashboards + benchmarking
- ✓ Typical delivery: 8–16 weeks
- ✓ Ongoing retainer available
Common Questions
Quick answers before you get in touch. See the full FAQ for more detail.
Book a Free Discovery Call
Tell us about your practice and what you're trying to build. No sales pitch - just a genuine conversation about whether we're the right fit.